NCFS Newsletter

January 2026

Archives of the NCFS Newsletter can be found at the bottom of this page.

The Office of the State Controller is excited to share the current edition of the North Carolina Financial System (NCFS) Newsletter. The NCFS team looks forward to working with you in the coming year.

Thank you for your continued support of NCFS!
 

To proceed to a specific topic, click the corresponding link below:

• Farewell to DSS
• NCFS Monthly Engagement Meetings
• 1099 Upcoming Session and Information
• Quick Reference Guides Update
• Oracle Cloud Infrastructure Upgrade (OCI)
• NCFS Fixed Assets (FA) Information Session
• Quarterly Update Information for 26A
• NCFS Highlight - Materials Management Team
• NCFS Agency Touchpoints
• NCFS Daily Processing Schedule & Job Runs
• Agency Inter-Company (IC) Contacts
• IT Initiatives
• NCFS Change Control Board (CCB) Requests
• CCB Items Implemented as of January 1, 2026
• NCFS System Status  
   

Farewell to DSS

On January 30th, 2026, NCAS – Decision Support System (DSS) will be retired. DSS data has not been updated since October 2023. OSC kept a limited number of DSS licenses active after NCFS go-live to assist with the transition to the alternative reporting tools listed below.

To ensure continuity of reporting, the following tools should now be used in place of DSS:

• NCFS Reports – The primary source for current, up-to-date financial reporting.
• NCAS Archive (Released September 2024) – Provides access to historical NCAS financial data.
• NCXCloud – A resource for historical and reference reports, suitable for users who need to view archived static reports. Note: To access the NCXCloud and view the historical and reference reports, you must have an active mainframe RACF ID and be logged on to VPN to access.
• GDAC – Historical DSS static reports accessed through the GDAC portal will still be available. Note: To access the GDAC portal and view the static reports, you need to be added to NCSEAT authentication, which uses NCID authentication.
   

NCFS Monthly Engagement Meetings

Based on feedback we received during NCFS Touchpoint meetings, we are excited to host a new monthly series called “NCFS Insights”. These sessions will be designed to share NCFS updates, tips, and important reminders throughout the year. The first of these monthly sessions will begin in February 2026.
 

1099 Upcoming Session and Information

The Office of the State Controller (OSC) NCFS team will hold a second 1099 Information Help session on February 10, 2026 – 11:00 a.m. to 12:00 p.m.

This session will focus on the processing of 1099 corrections for the 2025 tax reporting year.  This session will be recorded and posted to the OSC website.

Please note the following important deadlines for Filing Original and Correction 1099s in NCFS.

Date	Information
December 31, 2025	2025 calendar year reporting cycle ends.
January 29, 2026	Last day to make changes to 1099 data in NCFS prior to OSC generating the original 1099 electronic IRS file.  All changes should be completed by midnight.
January 1 - 31, 2026	2025 1099 forms are available for printing in NCFS.  Forms must be postmarked to suppliers by January 31st.   AP-39 Printing 1099 Form
January 30, 2026	OSC will submit the original electronic 1099 file to the IRS. Please do not make any 1099 code changes to paid 2025 invoices from this date forward to keep invoices in sync with 1099 IRS file submitted.
January 31, 2026	IRS required deadline for issuing printed 1099 forms to recipients and filing the IRS electronic file.
February 2, 2026	Agencies can begin recording 1099 correction invoices in NCFS for CY 2025 1099s using zero-dollar invoices.  AP-41 Zero Dollar Invoices
March 29, 2026	Last day to enter 1099 corrections with zero-dollar invoices in NCFS.  Zero-dollar invoices must be in paid status and accounted by midnight.
March 30, 2026	2025 1099 correction forms are available for printing in NCFS. OSC will submit the electronic 1099 corrections file to the IRS. AP-42 Printing 1099 Correction Form

Please visit 1099 Reference Materials on the NC OSC website for additional 1099 information including the recording from the December 8th information session.
 

Quick Reference Guides Update

The AP-07 Create and Manage Invoices QRG has been updated to include guidance on the type of payments that should and should not be made from NCFS Accounts Payable. Please take a moment to review this important information.

The PO-06 View Purchase Orders QRG has been updated to include various tips and tricks for researching invoices and quantities matched to purchase orders. Please take a moment to review the updated QRG.
 

Oracle Cloud Infrastructure Upgrade (OCI)

Identity and access management for Fusion Applications will be upgraded to Oracle Cloud Infrastructure (OCI) Identity and Access Management on Friday evening, March 27th. This will change the look of the NCFS login screen and provide added security behind the scenes of NCFS. No action will be needed from users -- more detailed communication to come in March 2026.

NCFS Fixed Assets (FA) Information Session

On February 4, 2026, from 2:00 – 4:00 PM OSC will host a Fixed Asset information session. Topics for discussion will be FA transaction types in NCFS, their typical uses, and tips around each transaction. The session will be recorded and posted to the OSC website.

Questions and answers will be taken at the end of the meeting as time permits. 

NCFS FA Information Session Link
 

Quarterly Update Information for 26A

A new software update will be deployed on February 20, 2026.

This update includes critical security patches and performance optimizations. While we have diligently tested the update in a test environment and anticipate a standard installation, the full impact on NCFS cannot be determined until implemented.

We recommend checking the System Status Page for updates during the maintenance window.  Please enter a ticket at NCFS@ncosc.gov if any problems arise.
 

NCFS Highlight - Materials Management Team

The NCFS Materials Management team is comprised of eight team members. They manage Accounts Payable, Procurement, Employee Expenses, Fixed Assets, and Inventory in the NCFS application.  The Materials team is also responsible for more specialized processes such as AP accrual flagging, escheats, 1099 reporting, inventory warehouse set up, fixed asset ACFR support, and month end close.

Additionally, they support many system interfaces including AP invoices, party payments, electronic payment file to Bank of America, positive payment check file to NC DST, PCard interface from Bank of America Works, employee expense information from the HR Payroll system and several interfaces to and from the eProcurement system.  They also review and test new features in Oracle quarterly releases, run manual tests for monthly regression testing, and respond to various other tickets and requests related to invoice, purchase orders, and check print issues.

Image Gwen Earp - Manager		Image Jill Americk	Image Crystal Cole	Image Amy Ferrell
Image Marcus McAllister		Image Frank Newsom	Image Jeremy Roberts	Image Jennifer Wooten

NCFS Agency Touchpoints

Thank you to all the Agencies and Universities for your time and feedback during the Fall NCFS Touchpoints. We continue to receive valuable input from these sessions, and we have some great additions to our 2026 plans based on your feedback.

The NCFS OCM team will be reaching out during the month of February to schedule your next NCFS touchpoint.
 

NCFS Daily Processing Schedule & Job Runs

For a detailed processing schedule in reference to Interfaces into NCFS, Deposits, Transfers, and Disbursements, visit the OSC Website for the complete schedule.
 

Agency Inter-Company (IC) Contacts

To change or update IC Contacts (Excel download) on the OSC website, a ticket should be submitted to ncfs@ncosc.gov. A member of the NCFS Cash Management team will notify the requestor when the update has been made.
 

IT Initiatives

Are you exploring ways to improve, replace or expand your current systems or processes? The NCFS team could be a required part of your solution! Include the NCFS team in your initial conversations so we can help determine if NCFS or existing Oracle functionality might meet your needs.  
 

NCFS Change Control Board (CCB) Requests

The NCFS Change Request form is intended for system enhancements or change requests that do not currently exist in NCFS.  Examples include new reporting or new interface functionality. Requests submitted via this form are subject to an internal OSC review process before approval of the request is granted.  A member of the NCFS team will be in touch with the next steps once the review process has been completed.

If you need to include any attachments with your request, email them to NCFS.CCB.Support@ncosc.gov.
 

CCB Items Implemented as of January 1, 2026

• Budget: 14
• Cash Management: 12
• Fixed Assets: 29
• Inventory: 41
• Order to Cash: 24
• Data: 1
• Procure to Pay: 74
• Projects and Grants: 4
• Record to Report: 59
• Security: 6
• Technical: 14
   

NCFS System Status

The NCFS System Status page is updated for scheduled outages and any system issues that may affect processing. Remember to check here first for any system availability queries or performance issues.
 

Resources

• NCFS Year-End Resources
• NCFS Newsletters
• NCFS Reference Links (Opens as a PDF)
• NCFS Resources
• Month End Certification
• NCFS Change Request Form
• NCFS System Training
   

Contact Us

ncfs@ncosc.gov
919-707-0795 or 866-292-4314
Monday – Friday 8:00 AM to 5:00 PM