NCFS Newsletter

July 2026

Archives of the NCFS Newsletter can be found at the bottom of this page.

The Office of the State Controller is excited to share the July 2026 edition of the North Carolina Financial System (NCFS) Newsletter. 

Thank you for your continued support of NCFS!
 

To proceed to a specific topic, click the corresponding link below:

• NCFS Team Highlight
• NCFS Year-End Close
• ACFR Year-End Update
• Budget System Replacement Project
• Smart View Information Session
• NCFS Insights Stats
• NCFS OTBI
• NCFS Important Dates
• NCFS Daily Processing Schedule & Job Runs
• NCFS Change Control Board (CCB) Requests
• NCFS Communications
• NCFS System Status
• NCFS Resources
• Contact Us

NCFS Team Highlight

Image Taylor Brumbeloe NCFS Director

Image Dan Brown Technical Liaison

Taylor Brumbeloe has served as Director of the NCFS team since January 2024 providing post-go-live guidance and leadership to help ensure support, maintenance and enhancements to the State’s newly implemented financial system. With 16 years of state government experience, she has served in various roles across OSC including eCommerce, Cash Management, Statewide Reporting & Financial System Management. 

Dan Brown joined the Financial Backbone Replacement Project in 2021, bringing a wealth of knowledge from previous ERP implementation projects. His expertise in ERP design, development, testing and support has proved to be invaluable to NCFS sustainment. In his current role, he serves as a liaison between functional and technical teams across OSC and works to drive integration enhancements to completion.

Image Lena Andrade User Engagement Lead

Image Jan Prevo Project Coordinator

The NCFS User Engagement team supports communication, planning and engagement related to NCFS and helps facilitate a variety of information sessions and touchpoints throughout the year. The team is responsible for maintaining NCFS information on the OSC website and producing the NCFS newsletter each quarter. 

NCFS Year-End Close

The 2026 year-end close includes several critical deadlines throughout July and August. No FY27 Fixed Asset Data should be entered until FY26 has been closed. The final day to enter FY26 FA data is Sunday, July 26th. FA transactions for the new fiscal year may be entered beginning on Tuesday July 28th.

Throughout July, Accounts Payable (AP) invoices should be flagged for accrual and recorded in the NC ACCRUAL US and NC MODIFIED ACCRUAL US ledgers via journal entry.

The Approved Carryforward Transfer to OSC Agency 9000 is due on July 20th. Please use interfund 199360 for the transfer out to OSC.

Agencies will use IBIS again this year to record general fund reversions.  UNC Institutions General Fund reversion is due in IBIS on July 27th, and the Agency General Fund Reversions on July 28th.

The last day for June Intercompany Transfers is July 30th and June Cash Certification should be finalized on July 31st.

ACFR Year-End Update

As agencies continue preparing for year-end financial reporting, now is a good time to review the key ACFR activities and reminders discussed during your planning conference. Continue reconciling statewide transfer reports, reconciling cash between all three ledgers, and completing lease, SBITA, and fixed asset updates before year-end close. If applicable, review the updated Management’s Discussion and Analysis (MD&A) guidance and supplemental information available on the ACFR Year-End Financial Reporting Packages site. Beginning in mid-July, OSC will begin reviewing the NCFS Analyst Reports and will contact agencies with reminders of outstanding items identified on those reports that should be addressed before year-end close.

OSC will distribute the statewide Pension (GASB 68), OPEB (GASB 75), Compensated Absences, and Workers Compensation entries by July 31st. Agencies should record these entries in NCFS by August 4th.

Please remember that ACFR packages are due August 14th (Tier 1), August 21st (Tier 2), August 25th (Tier 3), and August 28th (Tier 4). Timely and accurate submission of reporting packages will help support the successful completion of the State’s ACFR.

Finally, thank you to everyone who completed the Fixed Asset survey. Your feedback is helping OSC finalize the FY 2027 Capital Asset Policy changes. OSC will be hosting a session later this fall to discuss the changes outlined in Memorandum 2026-36, clarify existing policies, and answer questions. Additional details will be shared soon.

Budget System Replacement Project

The Budget System Replacement Project is now the BRIDGE! 

• Budget
• Reporting and
• Integrated
• Development,
• Governance, and 
• Execution

Phase 1 sprints concluded in June and User Acceptance Testing is underway through July. This phase includes the development of operations for execution of the biennial base budget needed this fall and is scheduled to go live on September 1st.

Phase 2 (Budget Execution Functionality) & Phase 3 (Support Governor’s Recommended Budget process) planning & general design are progressing concurrently with Phase 1. These two phases are scheduled to go live in July & December of 2027.

OSBM is preparing for Statewide BRIDGE training for Phase 2 of the project. Training schedules & logistics will be shared by the OSBM as they become available.

Smart View Information Session

Smart View is a tool for viewing the Annual Comprehensive Financial Report (ACFR) reports from NCFS in Excel. This tool is helpful with customizing the reports for easier analysis of account balances and compiling information.

To download Smart View Add-On, QRGs, and Information Session recordings, visit the OSC website. 

NCFS Insights Stats

On July 8th, we held our sixth NCFS Insights session. Over 200 users from Agencies and Universities have joined us each month to hear about all things NCFS. We have designed these sessions with NCFS users in mind to get real time information delivered and ensure users are successful in their daily and monthly activities. Our most recent sessions highlighted topics around ACFR and OTBI which have been highly requested topics. All NCFS Insights sessions can be found on our OSC website. 

If there is an area of interest to your agency or university, reach out to us at ncfs@ncosc.gov. We look forward to hearing from you.  

NCFS OTBI

We are excited to relaunch the OTBI training refresher in August. What is OTBI? Oracle Transactional Business Intelligence (OTBI) is a reporting tool within NCFS that enables users to create custom, real-time reports. It sits on top of transactional data and ensures reports are connected to the latest system activity.

If you are new in your role or need a refresher and think the BI Author role is right for you, please take a moment to complete this form so we can add you to our kickoff and training distribution coming soon. 

NCFS Important Dates

Functional Calendar Information

July 2026
Date	Event
July 20	Resolve Invoices On Hold
July 23	Deadline For SBITA And Lease Asset Useful Lives
July 26	Final Day To Enter FA Data For FY2026 Clear All Transfer, Adjustment, And Retirement Exceptions
July 28	Begin FA Transactions For FY2027
July 30	Final Day For June IC Transactions – Deadline 10:25 AM IC Module Closed For June Open IC Module For August
July 31	June 2026 Certification Form Due June GL Journals Due By 10:25 AM Close GL for June Recommended That Accrual Entries Be Recorded By 8/1 Open GL & Subledgers For August PPRs July Deadline – 10:25 AM Correct ADFDI Invoice Import Errors By 3:30 PM

August 2026
Date	Event
August 1	Accrual Entries Should Be Recorded by 8/1
August 3	Close Subledgers For July Finally Close POs That Won’t Be Invoiced Correct Invoices Incorrectly Keyed To Future Year PO Lines
August 5	NCFS Insights Session 1:00 – 2:00 PM
August 14	July 2026 Certification Deadline
August 17	Resolve Invoices On Hold
August 28	Final Day For July IC Transactions – Deadline 10:25 AM IC Module Closed For July Open IC Module For September
August 31	July GL Journals Due By 10:25 AM PPRs August Deadline 10:25 AM Open GL & Subledgers For September Close GL For July Correct ADFDI Invoice Import Errors By 3:30 PM

September 2026
Date	Event
September 1	Close Subledgers for August
September 2	NCFS Insights Session 1:00 – 2:00 PM
September 7	State Holiday
September 8	Finally Close POs That Won’t Be Invoiced Correct Invoices Incorrectly Keyed To Future Year PO Lines
September 15	August 2026 Certification Deadline
September 21	Resolve Invoices On Hold
September 29	Final Day For August IC transactions – Deadline 10:25 AM IC Module Closed For August Open IC Module For October
September 30	August GL Journals Due By 10:25 AM PPRs September Deadline – 10:25 AM Open GL & Subledgers For October Close GL For August Correct ADFD Invoice Import Errors By 3:30 PM

NCFS Daily Processing Schedule & Job Runs

For a detailed processing schedule in reference to Interfaces into NCFS, Deposits, Transfers, and Disbursements, visit the OSC Website for the complete schedule. 

NCFS Change Control Board (CCB) Requests

The NCFS Change Request form is intended for system enhancements or change requests.  Examples include new or enhanced reports or new interface functionality. Requests submitted via this form are subject to an internal OSC review process before approval of the request is granted.  A member of the NCFS team will be in touch with the next steps once the review process has been completed.

If you need to include any attachments with your request, email them to NCFS.CCB.Support@ncosc.gov.

NCFS Communications

NCFS recently received several requests asking that users be added to osc_communications@ncosc.gov. This email is used only to send communications and is not a distribution list that names are added to. 

NCFS communications are sent based on the security role held by the user. For example, If you have AP roles then AP communications will be sent to you based on the security report listing this information. 

As an additional option, a complete list of 2026 Communications can be found on the OSC website along with presentations and recordings from the NCFS Insights and Information sessions held.  

NCFS System Status

The NCFS System Status page is updated for scheduled outages and any system issues that may affect processing. Remember to check here first for any system availability queries or performance issues.

Resources

• NCFS Change Request Form
• NCFS Communications
• NCFS Newsletters
• NCFS Reference Links
• NCFS Resources 
• NCFS System Training
• NCFS Year-End Resources
• CPE Events Hosted By OSC
• Month End Close

Contact Us

For NCFS questions or requests for support, please submit a ticket to the OSC Contact Center at ncfs@ncosc.gov.

919-707-0795 | 866-292-4314

Monday – Friday | 8:00 AM – 5:00 PM