Purpose
The purpose of this Business Process Procedure is to explain how to process a Range Revision in the Integrated HR-Payroll System.
Trigger
There is a need to process a Range Revision for one of the reasons listed in the Business Process Procedure Overview section.
Business Process Procedure Overview
Range Revision - any change in a salary range approved by the State Human Resources Commission and resulting from changes in the labor market.
- 01 - Labor Market (LM) Full - Employee receives full labor market increase approved by the SHRC.
- 02 - Labor Market Partial - Employee receives a portion of the labor market increase approved by the SHRC.
- 03 - LM After Eff Date Complete - Employee receives the remainder of the labor market increase approved by the SHRC.
- 04 - LM After Eff Date Retro/Min - Employee is below the new minimum established by labor market; adjustment to the new minimum may be retro to SHRC approved effective date.
- 05 - LM No Salary Adjustment - Employee’s salary grade/quartile is being adjusted as approved by the SHRC based on labor market with no increase in pay.
- 10 - Job Change Full - Employee receives full job change increase as approved by the SHRC.
- 12 - Job Change Partial - Employee receives a portion of the job change increase with a balance to be awarded later when funds become available.
- 13 - Job Chg Aft Eff Date Complete - Employee receives the remainder of the job change increase approved by the SHRC.
- 14 - Job Chg Aft Eff Date Retro to Min - Employee is below the new minimum established by job change; adjustment to the new minimum may be retro to SHRC approved effective date.
- 15 - Job Chg No Salary Adjustment - Employee’s salary grade is being adjusted as approved by the SHRC based on job change with no increase in pay.
Notes:
- OSHR notifies OM Production Support when a Range Revision has been approved and ready for entry. OM Production Support must process the change on the Job prior to PA initiating the Range Revision Workflow on the employee.
- If funding is not available HR PA still initiates the Range Revision WF Action and chooses the appropriate reason for the employee. HR must then execute PA30 Maintain Master Data (IT0052-subtype 0100 Wage Maintenance) to reserve the balance.
Tips and Tricks
Prior to initiating any workflow, ensure the data being used is valid and appropriate.
Procedure
There are 16 steps to complete this process.
Step 1. From the SAP Easy Access page, select transaction code ZPAA076.
Step 2. On the Employee Action Request screen, update the Personnel No. field and choose Enter on the keyboard.
Note: You only enter the SSN and name for New Hires.
Step 3. Enter the effective date in the Effective on field.
Step 4. Select the matchcode in the Action Type field and double-click Rance Revision (NC) from the list.
Step 5. Select the matchcode in the Reason field and double-click the appropriate reason for the Range Revision action.
Step 6. Select Enter on the keyboard and choose the Create button.
Step 7. Enter the salary information in the Annual Salary field.
Make sure the Level field represents the level associated with the range of the salary. Choose the matchcode to find the correct level.
Choose Enter on the keyboard and Save.
Step 8. You can save this information as many times as you like. Each time you will receive a confirmation of the save. Choose the green check in the bottom right of the pop-up.
Note: You will not be able to create a note attachment until you have saved it at least once. If you have submitted the PCR to workflow already, you will not be able to change the details, nor save any new information, only display the existing details.
Step 9. Select the Services for Object button in the upper right corner.
Step 10. Hover over Create and choose Create note from the drop-down menu.
Step 11. Update the Title of note field and the body of the note.
The note is a required part of the request creation process. Notes entered during PA workflow must follow OSHR’s action notes template: PA Action Notes Template
Choose the green check button in bottom right of note pop-up.
Step 12. Choose Save.
Step 13. Select the green check button in bottom right of Information pop-up.
Step 14. Choose the Initiate WF button.
Select the Initiate Workflow button to send the Reinstatement Action through the approval process. No changes can be made after the PCR has been submitted for approval, unless the PCR is rejected at any stage and sent back to you (the initiator/requestor).
Step 15. Select the green check button in bottom right of the Information pop-up.
Step 16. Choose the green Back button.
The Range Revision request is complete.
After Workflow Approvals have been received, process with the Complete Range Revision Action process.
Instructions for Completing the Action
There are 21 steps to complete this process.
Step 1. Choose the SAP Business Workplace button from the SAP Easy Access page.
Step 2. Expand the Inbox using the expand node.
Note: Failure to complete this step could cause some functions to be unavailable on the secondary button ribbon in the subfolders.
Step 3. Select the Workflow subfolder.
Step 4. Access the Environment button on the secondary button ribbon to retrieve a copy of the note. Access PER-57 Copying Notes from the PCR to Infotypes for steps on retrieving the note.
Step 5. Double click the PCR to begin the action.
Step 6. On the Personnel Actions screen, enter the effective date in the From field. This must match the effective date used to create the request.
Step 7. Highlight Range Revision (NC) by selecting the gray box at the beginning of the row.
Step 8. Choose the Execute button.
Step 9. On Copy Actions (0000), choose the Menu button.
Step 10. Hover over Edit and choose Maintain text (F9) from the pop-out menu.
Step 11. If the text screen does not display, try carefully selecting Enter on the keyboard to display the screen.
Step 12. On the Text screen, insert your note and choose Save.
Step 13. Back on the Create Actions (0000) screen, choose Enter on the keyboard.
Some items may turn red and there may be a yellow warning message in the bottom left stating that person and position have different employee groups/subgroups. This is expected behavior. Choose Save.
Step 14. Another yellow warning message may appear stating that a record is being delimited.
Choose Enter on the keyboard to bypass this message.
Step 15. On Create Organizational Assignment (0001), select Enter on the keyboard and Save.
Step 16. On Create Basic Pay (0008), select the matchcode in the Reason field and double-click Range Revision from the list.
Step 17. Select Enter on the keyboard.
Step 18. Some items may turn red and a yellow warning message will appear in the bottom left stating that a record is being delimited. This is expected behavior. Choose Save.
Step 19. Back at the Personnel Actions screen, select the Green Arrow Back button.
Step 20. On the pop-up, select Complete Work Item. (It has a green check beside it.)
Step 21. From the Business Workplace screen, select the Green Arrow Back button to return to the SAP Easy Access screen.
The Range Revision action is complete, but we recommend reviewing via PA20 all infotypes that have been processed.