Purpose
The purpose of this job aid is to outline an employee’s entitlements when out on Workers’ Compensation, Short-term Disability Leave – Pay Status, Short-term Disability – Regular, Family Medical Leave Pay, Family Medical Leave without Pay (LWOP), Military Return to Active Duty (RAD) – Pay Status and 30-day Calendar, and Extended Military Active Duty and other Military LWOP. It covers eligibility for items such as accrued leave, longevity, service credits, and health benefits.
Use the following links to jump directly to the information on each subject:
- Workers’ Compensation
- Short-Term Disability Leave – Pay Status
- Short-Term Disability – Regular
- Family Medical Leave Act (FMLA) – Pay Status
- Family Medical Leave Act (FMLA) – LWOP
- Military/Return to Active Duty (RAD) Leave – Pay Status and 30 Calendar Days
- Military/Return to Active Duty (RAD) (on 31st day AFTER 30 Calendar Days of Full Pay)
- Extended Military – Extended Active Duty and Other Military LWOP
Workers' Compensation
|
Type of Action |
Accrue Leave |
Longevity Paid |
Eligible for Holidays |
Burn Leave |
Creditable (Retirement) Service |
Earn Aggregate Service (Leave Earning Rates) |
State Health Plan Benefits Paid by Agency (EE Only) |
State Health Plan Benefits Paid by Active EE for Family |
NC Flex Benefits Paid by EE |
Appt Status |
|---|---|---|---|---|---|---|---|---|---|---|
| On leave entire 40 hours | Leave continues to accrue. Added to balance when return to work permanently.* | Yes (EE and Retirement) | Yes | Supplement only (Exception: Supplement cannot be used during A/A 9685 - Salary Continuation/Injury Leave exhaustion.) | No, may purchase when return FT | Yes | Yes | Yes | EE pays directly to vendor(s) | Perm Full/Active |
| Working less than 20 hours | Pro-rated, Leave continues to accrue in proportion to hours worked. Added to balance when return to work permanently. | Yes (EE and Retirement) | Yes (Prorated if applicable) | Can burn leave only for the scheduled work hours | Cannot contribute | Yes. If pro-rated, must monitor for any accrual rate changes. Requires manual update when return to work permanently. | Yes | Yes | EE pays directly to vendor(s) | Perm PT/ Active |
| Working 20-29 hours | Pro-rated, Leave continues to accrue in proportion to hours worked. Added to balance when return to work permanently. | Yes (EE and Retirement) | Yes (Prorated if applicable) | Can burn leave only for the scheduled work hours | Cannot contribute | Yes. If pro-rated, must monitor for any accrual rate changes. Requires manual update when return to work permanently. | Yes | Yes | EE eligible to re-enroll in NC Flex Plans held prior to LOA | Perm PT/ Active |
| Working 30-39 hours | Pro-rated, Leave continues to accrue in proportion to hours worked. Added to balance when return to work permanently. | Yes (EE and Retirement) | Yes (Prorated if applicable) | Can only burn leave for the scheduled work hours | Yes | Yes. If pro-rated, must monitor for any accrual rate changes. Requires manual update when return to work permanently. | Yes | Yes | EE eligible to re-enroll in NC Flex Plans held prior to LOA | Perm PT/ Active |
Workers' Compensation Notes:
State Health Plan
- Employer contribution will continue as long as the employee is on WC and has not been separated from employment.
- Employees on LOA WC are responsible for sending any dependent premiums and/or any employee only costs to BEST Shared Services.
Short-Term Disability Leave – Pay Status
|
Type of Action |
Accrue Leave |
Longevity Paid |
Eligible for Holidays |
Burn Leave |
Creditable (Retirement) Service |
Earn Aggregate Service (Leave Earning Rates) |
State Health Plan Benefits Paid by Agency (EE Only) |
State Health Plan Benefits Paid by Active EE for Family |
NC Flex Benefits Paid by EE |
Appt Status |
|---|---|---|---|---|---|---|---|---|---|---|
| On leave entire 40 hours | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | N/A | Perm Full/Active |
Short-Term Disability Leave – Pay Status Notes:
- LI Increase - Is subject to LI legislation rule.
Short-Term Disability – Regular
|
Type of Action |
Accrue Leave |
Longevity Paid |
Eligible for Holidays |
Burn Leave |
Creditable (Retirement) Service |
Earn Aggregate Service (Leave Earning Rates) |
State Health Plan Benefits Paid by Agency (EE Only) |
State Health Plan Benefits Paid by Active EE for Family |
NC Flex Benefits Paid by EE |
Appt Status |
|---|---|---|---|---|---|---|---|---|---|---|
| On leave entire 40 hours | No | Partial on front end or when they come back | No | No | Non-contributory (Agency requests reimbursement after 12-month period) | No | Yes, if receiving the STD benefit and meet the 5 yrs. Creditable service (*see Notes below) | Deduct from ST benefit (*see Notes below) | EE pays directly to vendor(s) | Perm Full/ Active |
| Working less than 20 hours | No | No | No | No | Non-contributory (Agency requests reimbursement after 12-month period) | No | Yes, if receiving the STD benefit and meet the 5 yrs. Creditable service (*see Notes below) | Deduct from ST benefit (*see Notes below) | EE pays directly to vendor(s) | Perm PT/ Active |
| Working 20-29 hours | Prorated | Based on salary at the time | No, if receiving ST Benefit | No, if receiving ST Benefit | Non-contributory (Agency requests reimbursement after 12-month period) | Yes, must work at least 1/2 working days & holidays, in pay status: account for hours scheduled | Yes, if w/in the 12-month period & meet the 5 yrs. (*see Notes below) | Deduct from ST benefit (*see Notes below) | EE eligible to re-enroll in NC Flex Plans held prior to LOA | Perm PT/ Active |
| Working 30-39 hours | Prorated | Based on salary at the time | Prorated (can earn it, but not burn it if ST benefit is more) | No, if receiving ST Benefit | Non-contributory (Agency request reimbursement after 12-month period) | Yes, must work at least 1/2 working days & holidays, in pay status: account for hours scheduled | Yes (**see Notes below) | Deduct from ST benefit (*see Notes below) | EE eligible to re-enroll in NC Flex Plans held prior to LOA | Perm PT/ Active |
Short-Term Disability – Regular Notes:
- Cannot exhaust leave while receiving ST benefit for that day. EE can come back and earn leave, but not exhaust leave.
- * State Health Plan Benefits: Effective 9/1/2011, employee's in the 80/20 plan who don't pay their premium will be reduced to the 70/30 plan.
- **If working 30 hours or more, STD must be forfeited in order to be eligible for health insurance.
- LI Increase – is subject to LI legislation rule.
Family Medical Leave Act (FMLA) – Pay Status
|
Type of Action |
Accrue Leave |
Longevity Paid |
Eligible for Holidays |
Burn Leave |
Creditable (Retirement) Service |
Earn Aggregate Service (Leave Earning Rates) |
State Health Plan Benefits Paid by Agency (EE Only) |
State Health Plan Benefits Paid by Active EE for Family |
NC Flex Benefits Paid by EE |
Appt Status |
|---|---|---|---|---|---|---|---|---|---|---|
| On leave entire 40 hours | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | N/A | Perm Full/Active |
FMLA – Pay Status Notes:
- LI Increase – Is subject to LI legislation rule.
Family Medical Leave Act (FMLA) – LWOP
|
Type of Action |
Accrue Leave |
Longevity Paid |
Eligible for Holidays |
Burn Leave |
Creditable (Retirement) Service |
Earn Aggregate Service (Leave Earning Rates) |
State Health Plan Benefits Paid by Agency (EE Only) |
State Health Plan Benefits Paid by Active EE for Family |
NC Flex Benefits Paid by EE |
Appt Status |
|---|---|---|---|---|---|---|---|---|---|---|
| On leave entire 40 hours | No | No | No | No | No | No | Yes | Yes (*see Notes below) | EE pays directly to vendor(s) | Perm Full/ Active |
| Working less than 20 hours | No | No | No | No | No | No | Yes, must notify BEST Benefits | Yes (*see Notes below) | EE pays directly to vendor(s) | Perm PT/ Active |
| Working 20-29 hours | Prorated | In pay status for one-half or more regular workdays/holidays in pay period (based on current salary) | Prorated | Yes | No | Yes | Yes, must notify BEST Benefits | Yes (*see Notes below) | EE eligible to re-enroll in NC Flex Plans held prior to LOA | Perm PT/ Active |
| Working 30-39 hours | Prorated | In pay status for one-half or more regular workdays/holidays in pay period (based on current salary) | Prorated | Yes | Yes | Yes | Yes | Yes (*see Notes below) | EE eligible to re-enroll in NC Flex Plans held prior to LOA | Perm PT/ Active |
FMLA – LWOP NOTES:
- *State Health Plan Benefits: Effective 9/1/2011, employees in the 80/20 who don’t pay their premium will be reduced to the 70/30 plan.
- LI Increase – is subject to LI legislation rule.
Military/Return to Active Duty (RAD) Leave – Pay Status and 30 Calendar Days
|
Type of Action |
Accrue Leave |
Longevity Paid |
Eligible for Holidays |
Burn Leave |
Creditable (Retirement) Service |
Earn Aggregate Service (Leave Earning Rates) |
State Health Plan Benefits Paid by Agency (EE Only) |
State Health Plan Benefits Paid by Active EE for Family |
NC Flex Benefits Paid by EE |
Appt Status |
|---|---|---|---|---|---|---|---|---|---|---|
| On leave entire 40 hours | Yes (Prorated for PT) | Yes (Prorated for PT) | Yes (prior to 30 days of full pay) | Yes (prior to 30 days of full pay) | Yes | Yes | Yes | Yes | N/A | Perm Full or PT/ Active |
Military/Return to Active Duty (RAD) (on 31st day AFTER 30 Calendar Days of Full Pay)
|
Type of Action |
Accrue Leave |
Longevity Paid |
Eligible for Holidays |
Burn Leave |
Creditable (Retirement) Service |
Earn Aggregate Service (Leave Earning Rates) |
State Health Plan Benefits Paid by Agency (EE Only) |
State Health Plan Benefits Paid by Active EE for Family |
NC Flex Benefits Paid by EE |
Appt Status |
|---|---|---|---|---|---|---|---|---|---|---|
| On LOA-LWOP (Do not push 9400s because it will stop longevity pay) | Yes (Prorated for PT) | Yes (Prorated for PT) | No | No | Yes | Yes | Yes, 30 days from date of military orders or end of the month after exhaustion of the 30 calendar days | Yes | EE pays directly to vendor(s) | Perm Full or PT/ Active |
Military RAD Notes:
- State Duty – the State continues to pay for health coverage for National Guard.
- Federal Active Duty – the State will pay for health coverage while exhausting leave and for at least 30 days from the date of active service.
- LI Increase – Is subject to LI legislation rule.
Extended Military – Extended Active Duty and Other Military LWOP
|
Type of Action |
Accrue Leave |
Longevity Paid |
Eligible for Holidays |
Burn Leave |
Creditable (Retirement) Service |
Earn Aggregate Service (Leave Earning Rates) |
State Health Plan Benefits Paid by Agency (EE Only) |
State Health Plan Benefits Paid by Active EE for Family |
NC Flex Benefits Paid by EE |
Appt Status |
|---|---|---|---|---|---|---|---|---|---|---|
| On LOA-LWOP | No | Prorated (balance paid when EE returns and completes a full year) | No | No | Yes, Non-contributory (must apply for it) | Yes (if reinstated within the time limits) | Yes, 30 days from date of active service | No | EE pays directly to vendor(s) | Perm Full or PT/ Active |
Extended Military Notes:
- State Duty – the State continues to pay for health coverage for National Guard.
- Federal Active Duty – the State will pay for health coverage while exhausting leave and for at least 30 days from the date of active service.
- LI Increase – Is subject to LI legislation rule.