Printing of Inquiry Screen Results – can this be done?
You can click the Export to Excel button to get a copy of the results from any inquiry screen. There is no way to get all detail results in a single output currently.
How can we find who entered the asset?
Search for the Addition transaction and view the “Created By” column.
Please describe what half-year means.
Half-year is the state standard depreciation convention. The first year of asset life is depreciated as 6 months in the first and last year of life, regardless of date of entry.
Is the percentage wildcard throughout the whole system?
Yes, wildcards can be used anywhere that regular inquiry is used.
Explain difference between _ and %.
The wildcard _ is searching for a single missing character: e.x. AB_DE searches for any character at C.
The wildcard % searches for anything beyond the symbol: e.x. AB% would search for any result with AB starting, like ABC, ABCDE, AB123, etc.
I only see asset inquiry application under the FA icon.
This indicates you have only the Asset Inquiry security role. Work with your security administrator if additional security is necessary!
Still trying to determine who enters assets? AP enters the accounting part, but who puts in the information such as the serial and asset tag numbers that then goes into the queue to be posted?
The FA Asset Addition security role grants the ability to perform these actions.
Is the information being shown during the session shown in QRGs?
Many parts of the presentation are available in QRGs and new QRGs are created often.
In a spreadsheet, is add asset and column DX the same thing?
OSC does not recommend performing Add to Asset through the spreadsheet.
Is it possible to split the cost of an asset across multiple funding sources like different budget funds?
Yes, you can use a transfer to assign multiple COA values to a single asset. This is best done during addition.
Can depreciation be suspended after the asset has already posted?
Yes, submit a ticket to NCFS@ncosc.gov.
What do we put instead of half-year for RTUs?
It is recommended to still use Half-Year.
What is the cut off amount to qualify as grouped asset?
Use the available tools and work with your ACFR analysist to determine.
For RTUs in the system for PY leases that have the depreciation box checked, do we need to submit a ticket to have the box unchecked and then have the depreciation adjusted to match amortization schedule?
Yes, please contact NCFS@ncosc.gov.
When retiring multiple assets using the spreadsheet option, is there a way to use the tag number rather than the asset number
No, but many reports will help you crosswalk the information.
What happens if we have included the proceeds of sale in the retirement?
Additional entries may be made in the GL that are unexpected or duplicate. OSC is working on a solution.
RPT-FA-017 and RPT-FA-016 mentioned as being useful.
Please see FA QRGs for report uses.
Should we not dispose of asset as surplus until we get the funds?
This is an agency decision.
How often does the FA module interface with the GL?
Nightly at 10PM
What is RPT-FA-012 report used for.
Please refer to this QRG: FA-19 Pre Built Reports - Fixed Assets.
Two links referenced
- FA QRGs
- NCFS Communications – for posting of presentation and recording