TM-31 Time Admin Quick Reference Guide

Purpose

The purpose of this job aid is to provide a quick reference to Attendance/Absence (A/A) Types (see TM-03 for full descriptions), common transaction types, daily work schedules for substitutions, a visual of the leave hierarchy for approved leave, and a minutes/decimals conversion for time entry.

Attendance/Absence (A/A) Types

The Attendance/Absence (A/A) Types are used when coding time in the Employee Self Service (ESS) Portal, on a payroll time sheet and in the Integrated HR-Payroll System. A/A types are available from a drop down on Time Entry screens in ESS and the Integrated HR-Payroll System. If you are not sure which A/A type to use during a given situation, please contact your agency’s Time Administrator.

Inactive A/A types can only be used for the period of time specified as valid (please see TM-03 Attendance Absence Type Overview) and may generate retroactive calculations.

Active A/A Type 

Inactive A/A Types
 

*The Integrated HR-Payroll System will supplement 1/3 of pay with CDE Care Leave automatically. There are several helpful documents on OSC’s HR-Payroll Help Documents page found by filtering on COVID19.

**Agencies should verify with their management staff if they have an approved OSHR exception to use A/A 9547 after 8/14/22.

Transactions

Daily Work Schedules for Substitutions

For a complete list of Work Schedules, please consult the TM-19 Work Schedules spreadsheet. 

Leave Hierarchy – Approved Leave

All absences recorded as A/A type 9000 - Approved Leave will be subject to this Leave Hierarchy which is set by OSHR policy.
 

Minutes/Decimals Conversion for Time Entry

All agencies can use up to two decimal places (1/100th increments) to record time. By adopting the smallest common increment, each agency will be able to manage time consistently.