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ICT-14 IC Status Matrix

Purpose

The purpose of this Quick Reference Guide (QRG) is to provide the IC Status Matrix in the North Carolina Financial System (NCFS).

Introduction and Overview

An intercompany batch has one or more intercompany transactions. As the transactions are processed, the transaction status and batch status get updated. This table describes the various batch and transaction statuses and helps you determine what actions to perform for each status.

IC Status Matrix

The table shows the possible actions for Intercompany transactions based on the status of the Batch and the status of the Transaction.

Transaction
Status

  

Batch
Status

Tab
Displayed

Can Period
Be Closed?

Can Transaction be Moved to Next Period?

Included in the Open
Transaction Count?

Actions
Available

Next Available
Transaction Status

Next Available
Batch Status
New   New New Yes No No
  1. Save
  2. Submit
  1. Sent
  2. Received
  3. Error
  1. Submitted
  2. Error
Sent   Submitted Pending Approval from Others No Yes Yes None Received Submitted
Received   Submitted
  1. Requiring Attention
  2. Pending Approval from Others
 No Yes Yes
  1. Approve
  2. Reject
  3. Withdraw
  1. Approve
  2. Reject
  3. New
  1. Submitted
  2. New
Rejected   Complete Requiring Attention Yes No No Copy
  1. Rejected
  2. Rejection Reviewed
 Complete
Rejection Reviewed   Complete Not Applicable Yes No No None Rejection Reviewed Complete
Approved   Submitted Requiring Attention No No Yes Transfer process (all transactions in batch must be approved for the transfer process to pick up the batch for transfer) Complete Complete
Transferred to provider general ledger   Submitted Requiring Attention No No Yes Batch can be transferred to receiver General Ledger. Only the approved transactions in a batch are transferred. Complete Complete (The batch status is set to Complete once all transactions in a batch are in one of these statuses: Complete, Rejected, or Rejection Reviewed.)
Transferred to receiver general ledger   Submitted Requiring Attention No No Yes Batch can be transferred to initiator General Ledger. Only the approved transactions in a batch are transferred. Complete Complete (The batch status is set to Complete once all transactions in a batch are in one of these statuses: Complete, Rejected, or Rejection Reviewed.)
Transferred to receivables   Submitted Requiring Attention No No Yes Batch can be transferred to Payables. Only the approved transactions in a batch are transferred. Complete Complete (The batch status is set to Complete once all transactions in a batch are in one of these statuses: Complete, Rejected, or Rejection Reviewed.)
Error   Error Requiring Attention No Yes Yes
  1. After fix, batch can be resubmitted
  2. Delete
  1. Approved, Rejected
  2. Null
 Complete
Complete   Complete Not Applicable Yes No No
  1. Reverse Batch
  2. Reverse Action

Complete

Reversal transaction>New

Complete

Reversal batch=new

Wrap-Up

The table above summarizes the possible actions for Intercompany transactions based on the status of the batch and the status of the transaction.

Additional Resources

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