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Supplier Information

Agencies should review the Supplier Dashboard to see if the supplier exists in NCFS. View the P2P-04 Run Supplier Reports QRG.

  • If the Supplier does not exist, a new Substitute W-9 will need to be submitted via the NCFS Supplier Registration process. Obtain a Substitute W-9. Please allow 30 business days for the record to be established.
     
  • If the Supplier does exist with the remit address shown on the invoice being paid and agency needs access to the address record, complete the Associating a Supplier to a Business Unit form. The form will be routed to the OSC Contact Center where a ticket will be created and routed to the NCFS Data Team for setup.
     
  • If the Supplier does exist, but the address on the invoice does not, submit a Sub W9 to the OSC Contact Center at ncfs@ncosc.gov. A ticket will be created and routed to the NCFS Data Team for setup. Obtain a Substitute W-9.
     
  • If the Supplier does exist, but the Alternate site name (DBA name) does not, submit a Substitute W-9 to the OSC Contact Center at ncfs@ncosc.gov. A ticket will be created and routed to the NCFS Data Team for setup. Obtain a Substitute W-9.
     
  • If the Supplier is on hold awaiting a W9/W8 for approval (interfaced from Eprocurement), submit a Substitute W9 or W8 to the OSC Contact Center at ncfs@ncosc.gov. A ticket will be created and routed to the NCFS Data Team for setup. Obtain a Substitute W-9.
     
  • If a Supplier has a name change, address change or an EIN change, the supplier will need to complete the Supplier Change Form. Submit the form to the OSC Contact Center at ncfs@ncosc.gov. A ticket will be created and routed to the NCFS Data Team for setup.