HR-Payroll System Status

Budget Staff
Fiscal Staff
BCC: Funding Approvers

The Position Budget Program (in the HR-PY Integrated System) which matches the budgeted salary to the employee’s salary and ensures all positions are at least at the minimum salary, will be stopped after 6/30/2026 in anticipation of a possible Legislative Increase.  We will communicate when the program resumes each month.

Due to this transition period, (before budget approval and any approved legislative increase) any changes made prior to the effective date of 7/1/2026 to an employee’s salary will require a manual update of the position’s info types 1018 and 9018 (Cost Distribution and Budgeted Salary). It is imperative that only the retroactive action changes be processed using a 6/30/2026 date input on the info types 1018 and 9018, to ensure that when/if the legislative processing occurs for the 7/1/2026 date that the correct budgeted salary will be calculated.  

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the FN-04 Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To ensure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mismatches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

Remember, as always to carefully review your positions’ account distributions and their impact on the upcoming July payroll processing results.

Payroll staff
Budget staff
Fiscal Staff

Employee time data through June 30th must be approved by July 13, 2026.

Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Annual Comprehensive Financial Report (ACFR). The OSC HR/Payroll team utilizes time data for the year-end Compensated Absences Report which is an integral part of the Annual Comprehensive Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2026, is used in this process and must be up to date. Therefore, all HR-Payroll (aka Beacon)-serviced agencies must ensure that employee time data through June 30 is recorded, released, and approved no later than Monday, July 13, 2026.

Budget Staff
Fiscal Staff
BCC: Funding Approvers

The Position Budget Program (in the HR-PY Integrated System) which matches the budgeted salary to the employee’s salary and ensures all positions are at least at the minimum salary, will be stopped only on 6/1/2026 in anticipation of any possible Legislative Increase.

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the FN-04 Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To ensure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mismatches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

Remember, as always to carefully review your positions’ account distributions and their impact on the upcoming payroll processing results.

If you have any questions or comments on this information, or how to process your position’s budgeted salary accurately – put in a ticket to BEST Shared Services – best@osc.nc.gov or call  (919) 707-0707.

Budget Staff
Fiscal Staff
BCC: Funding Approvers

The Position Budget Program (in the HR-PY Integrated System) which matches the budgeted salary to the employee’s salary and ensures all positions are at least at the minimum salary, will be stopped only on 5/1/2026 in anticipation of any possible Legislative Increase.

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the FN-04 Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To ensure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mismatches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

Remember, as always to carefully review your positions’ account distributions and their impact on the upcoming payroll processing results.

Budget Staff
Fiscal Staff
BCC: Funding Approvers

The Position Budget Program (in the HR-PY Integrated System) which matches the budgeted salary to the employee’s salary and ensures all positions are at least at the minimum salary, will be stopped only on 4/1/2026 in anticipation of any possible Legislative Increase.

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the FN-04 Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To ensure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mismatches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

Remember, as always to carefully review your positions’ account distributions and their impact on the upcoming payroll processing results.

Budget Staff
Fiscal Staff
BCC: Funding Approvers

The Position Budget Program (in the HR-PY Integrated System) which matches the budgeted salary to the employee’s salary and ensures all positions are at least at the minimum salary, will be stopped only on 3/1/2026 in anticipation of any possible Legislative Increase.  

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the FN-04 Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To ensure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mismatches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

Remember, as always to carefully review your positions’ account distributions and their impact on the upcoming March payroll processing results.

Budget Staff
Fiscal Staff
BCC: Funding Approvers

The Position Budget Program (in the HR-PY Integrated System) which matches the budgeted salary to the employee’s salary and ensures all positions are at least at the minimum salary, will be stopped only on 2/1-2/8/2026 in anticipation of any possible Legislative Increase and other system processing required during this period.  

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the FN-04 Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To ensure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mismatches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

Remember, as always to carefully review your positions’ account distributions and their impact on the upcoming December payroll processing results.