Purpose
The purpose of this Quick Reference Guide (QRG) is to provide a step-by-step explanation of how to Receive Goods on Behalf of Others in the North Carolina Financial System (NCFS) for AOC.
Introduction and Overview
This QRG covers the steps to receive goods on behalf of others that allows authorized users to receive goods on behalf of individuals or departments who may not have direct access to the procurement system. It provides a centralized and efficient way to manage receipt activities, saving time and effort for both the recipients and the organization.
Receive Goods on Behalf of Others
To Receive Goods on Behalf of Others in NCFS, please follow the steps below. There are 7 steps to complete this process.
Step 1. Log in to the NCFS portal with your credentials to access the system.
Step 2. On the Home page, click the Procurement tab.
Step 3. Click the My Receipts app.
Step 4. On the Receive Items page, enter the *Requester (on behalf of whom you would like to receive), enter the Requisitioning BU and select Any Time from the Items Due drop-down choice list. Then, click the Search button.
In this example, we choose ROGERS, ABRIGAIL for Requestor field and 0200 ADMINISTRATIVE OFFICE OF THE COURTS for Requisitioning BU field.
Step 5. On the Receive Items page, select the order to be received and click the Receive button.
Step 6. The Create Receipts page opens. Enter the required *Quantity and click the Submit button.
In this example, we choose 1.
Step 7. The Confirmation pop-up appears with the Receipt Number. Click the OK button.
Wrap-Up
Use receive goods on behalf of others to receive goods on someone’s behalf. It also helps to receive goods on behalf of individuals or departments who may not have direct access to the procurement system. It provides a centralized and efficient way to manage receipt activities, saving time and effort for both the recipients and the organization.