Purpose
The purpose of this Quick Reference Guide (QRG) is to provide a step-by-step explanation of how to Import Journals in the North Carolina Financial System (NCFS).
Introduction and Overview
This QRG covers the process of importing journals in NCFS. This process will only be needed if/when journal data is erroneously ‘stuck’ in the interface table. This could happen if the wrong upload option is selected when a user makes corrections to the contents of the interface table.
Importing Journal Entries
To import journal entries, please follow the steps below. There are 8 steps to complete this process.
Step 1. Log in to the NCFS portal with your credentials to access the system.
Step 2. On the Home page, click the Tools tab and click the Scheduled Processes app.
Step 3. On Overview page, select Schedule New Process button.
Step 4. The Schedule New Process pop-up appears. Enter Import Journals in the Name field and click OK button, or use the drop-down choice list to find the process Name.
Step 5. The Basic Options pop-up appears. Enter parameter values, ensuring you select the appropriate Source.
In this example, we choose:
- NC CASH US for Data Access Set
- Agency Journal Interface for *Source
- NC CASH US for *Ledger
- No Group ID for Group ID
- No for Post Account Errors to Suspense
- No for Create Summary Journals
- No for Import Descriptive Flexfields
Step 6. Click the Submit button.
Step 7. A Confirmation pop-up appears. Click the OK button.
Step 8. On the Overview page, click the Refresh icon. Under the Search Results section, the status is available as Succeeded for Import Journals option.
Note: If the Status of the Journal does not reflect as Succeeded, please follow the steps below:
Go to Tools > Scheduled Processes app > and review the output to determine why the process did not succeed.
Wrap-Up
Users can Import Journals by following the steps explained above.
Additional Resources
- Virtual Instructor-Led Training (vILT)
- Quick Reference Guide (QRG)