Uniform North Carolina Accounting System

To print checks from the North Carolina Financial System (NCFS), the agency user must have a NCID account that is part of the EADS domain. This NCID account is managed by Department of Information Technology (DIT). The user must also use the Multifactor Authentication provided through NC DIT. Additionally, the user must complete the required NCFS training to receive the NCFS AP Payment Printer security role which allows the user to create and print the check payment files.

The provisions set forth in this “General” section apply to all means of access to any information or application designated as a functionality or component of the North Carolina Accounting System (NCAS) or Cash Management Control System (CMCS), under the management and operation of the Office of the State Controller (OSC) or any State agency assigned these responsibilities.

OSC determines the GASB fund type based on information on the center request form and information provided by the agency.

The Office of the State Controller (OSC) is responsible for the uniform NCAS and related subsystems, which maintain timely, reliable, accurate, consistent, and complete accounting information on the State of North Carolina government entity. The uniform NCAS includes the financial policies, procedures, and computer software that affect all departments and agencies of the State.

Each state agency is responsible for maintaining a complete general ledger and supporting subsystems for all funds and accounts for which it has responsibility. All financial transactions should be posted in detail in accordance with the prescribed statewide uniform chart of accounts and approved NCAS accounting policies and procedures. The ledgers should be posted, balanced, and reconciled at least monthly; however, it is strongly recommended that all agencies move toward more frequent updates with the ultimate goal of daily update cycles. On-line NCAS agencies will follow the prescribed procedures for the NCAS on-line general ledger.