HR-Payroll System Status

HR-PY Integrated System Payroll Accruals to NCFS

The HR-PY Integrated System’s payroll accruals to NCFS will post the evening of 7/07/2025.

Please contact the BEST Shared Services (707-0707) if you have any questions regarding these postings.

Budget Staff
Fiscal Staff
BCC: Funding Approvers

The Position Budget Program (in the HR-PY Integrated System) which matches the budgeted salary to the employee’s salary and ensures all positions are at least at the minimum salary, will be stopped on 6/30/2025 in anticipation of a possible Legislative Increase.  We will communicate when the program resumes each month.

Due to this transition period, (before budget approval and any approved legislative increase) any changes made prior to the effective date of 7/1/2025 to an employee’s salary will require a manual update of the position’s info types 1018 and 9018 (Cost Distribution and Budgeted Salary). It is imperative that only the retroactive action changes be processed using a 6/30/2025 date input on the info types 1018 and 9018, to ensure that when/if the legislative processing occurs for the 7/1/2025 date that the correct budgeted salary will be calculated.  

While the nightly program is turned off, it is required that agency (OM Funding Approvers) use the FN-04 Annual Salary and Budget Salary Comparison Report – SAP Transaction - ZPAR012 report which is a tool to determine the employees where salary does not match budgeted salary.  To ensure accurate LI reporting to State Budget (OSBM), manual processing may be required to fix those mismatches.  The Business Process Procedure (BPP) is located under the Help Documents – Topic -Finance on our OSC web page.

Remember, as always to carefully review your positions’ account distributions and their impact on the upcoming July payroll processing results.

Payroll staff
Budget staff
Fiscal Staff

Employee time data through June 30th must be approved by July 14, 2025.

Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Annual Comprehensive Financial Report (ACFR). The OSC HR/Payroll team utilizes time data for the year-end Compensated Absences Report which is an integral part of the Annual Comprehensive Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2025, is used in this process and must be up to date. Therefore, all HR-Payroll (aka Beacon)-serviced agencies must ensure that employee time data through June 30 is recorded, released, and approved no later than Monday, July 14, 2025.

Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.     

Final reports for Annual Comprehensive Financial Report use will be produced on July 18, 2025.  The Compensated Absence Report will no longer be sent to the agencies except by special request through BEST Shared Service Center, (BEST@ncosc.gov) or 919-707-0707.