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GEN-03 Adjusting Preferences to Stop Approval Email Notifications

Purpose

The purpose of this Quick Reference Guide (QRG) is to show the steps to turn off email notification of items needing my approval in the North Carolina Financial System (NCFS).

Adjusting Preferences to Stop Approval Email Notifications

Click Notification Bell, then click Worklist.

Screenshot of the NCFS notifications page showing 92 items assigned to the user. Three journal batch approval requests are listed with options to approve, reject, or dismiss. The environment is labeled “Dress Rehearsal (DEV12), refreshed from PROD.” A "Worklist" button is present on the right.

Once in Worklist, choose the dropdown beside your name in the upper right corner and select Preferences.

Screenshot of the Oracle BPM Worklist interface showing a journal batch approval task assigned to the user Randy Smith. The task is titled “Journal Batch Manual 2336690” and was created by Muhammad Hamza Hanif. The menu under Randy Smith’s profile is expanded, showing options like User Details, Home, and Logout.

Once Preferences opens, select the Notification tab.

Screenshot of the Oracle BPM Worklist “Preferences” section under the “My Rules” tab. The “Vacation Period” rule is shown with options to enable a vacation date range, reassign tasks, or delegate to another user. Fields for start and end date are blank.

Here you will see the ways set up for you to receive notifications for items requiring your approval.

Screenshot of the Notification settings tab in Oracle BPM Worklist. Two messaging channels are listed: Browser Popup and Business Email (RANDY.SMITH@OSC.NC.GOV), both marked as default. No messaging filters are enabled.

Highlight the Business Email row and select the button shown below.

Screenshot showing a cursor hovering over an icon to set or unset a default messaging channel in Oracle BPM Worklist. “Business Email” is highlighted, and the tooltip reads “Select a channel below to set or unset as default messaging channel.”

This will remove the green default check from that row and you will NOT receive email notifications for items that require your approval.

Screenshot showing the final state of the Notification tab in Oracle BPM Worklist. “Business Email” is now marked as the default messaging channel, while “Browser Popup” is not. The Messaging Filters section is empty.

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