Purpose
The purpose of this Quick Reference Guide (QRG) is to provide a step-by-step explanation of how to Manually Post Journals in the North Carolina Financial System (NCFS).
Introduction and Overview
This QRG covers the procedure of manually posting a journal. This process of will apply only to OSC Functional Support and Central Compliance.
User Tip
The following are prerequisites to manually post journals:
-
Journal must be unposted and approved.
Manually Post Journals
To manually post journals in NCFS, please follow the steps below. There are 8 steps to complete this process.
Step 1. Log in to the NCFS portal with your credentials to access the system.
Step 2. On the Home page, click the General Accounting tab and then select the Journals app.
Step 3. Validate the Data Access Set. If the data access set is not already selected, click the Change link and select the Data Access Set.
In this example, we choose NC CASH US.
Step 4. Click the Tasks icon and click Manage Journals.
Step 5. On the Manage Journals page, select the applicable choices for the Accounting Period and Batch Status drop-down choice lists and click the Search button.
In this example, we choose Nov-22 for Accounting Period, and Unposted for Batch Status.
Step 6. Click the Journal link that needs to be posted.
Step 7. On the Edit Journal page, click the Post button.
Step 8. The Confirmation pop-up appears. Click the OK button. Click the Cancel button to return to the Journals dashboard page.
Wrap-Up
Manually post journals using the steps above for journals needing to be posted immediately, outside of the normal AutoPost schedule.
Additional Resources
- Virtual Instructor-Led Training (vILT)
• GL102: Journal Posting