Skip to main content

GL-01 View Journals

Purpose

The purpose of this Quick Reference Guide (QRG) is to provide a step-by-step explanation on how to View Journals in the North Carolina Financial System (NCFS).

Introduction and Overview

This QRG covers how to View Journals in NCFS.

View Journals

To View Journals, please follow the steps below:

1.    Log in to the NCFS portal with your credentials to access the system.

2.    On the Home page, click the General Accounting tab and select the Journals app.

Screenshot of the NCFS application home page showing the "General Accounting" tab selected and the "Journals" app icon highlighted under the General Accounting section.

3.    Validate the Data Access Set. If the desired data access set is not already selected, click the Change link and select the Data Access Set.

In this example, we choose NC CASH US.

View of the "Journals" page in NCFS with the data access set displayed as "NC CASH US." Two journal entries are shown under the “Requiring Attention” tab with a status of “Rejected.”

4.     On the Journals page, click the Tasks icon.

Expanded list of journal entries on the "Journals" page under “Requiring Attention,” showing entries from various sources with error dates and issues. The navigation menu icon on the right is highlighted.

5.    Under Journals, click Manage Journals.

Navigation menu expanded on the right side of the "Journals" screen, showing options such as “Manage Journals,” “Create Journal,” and “Manage Approvals.” “Manage Journals” is highlighted.

6.    The Manage Journals page displays. Under the Search section, input criteria for at least one field marked with **.

In this example, we choose: Equals Unposted for the **Batch Status.

"Manage Journals" search screen displaying multiple search criteria fields. The “Batch Status” dropdown is selected and set to “Unposted.”

7.    Click the Search button.

"Manage Journals" search screen showing the full search criteria with “Accounting Period” set to Apr-23 and “Batch Status” set to Unposted. The "Search" button is highlighted.

8.    The Manage Journals page will change in appearance, with the search criteria collapsed and the search results displayed. Click the Journal name to view journal.

In this example, we choose Create Manual Journal for… link.

Search results from the "Manage Journals" page displaying multiple journal entries. One entry titled “Create Manual Journal for Training” with $100 debit and credit is highlighted.

9.    Edit Journal page appears. View the information.

Edit Journal screen displaying full details of the selected manual journal. The journal lines show $100 debit and $100 credit entries with complete status and batch status as unposted.

10.    Click the Cancel button to close the page.
 

Edit Journal screen focused on the journal header information, showing journal status as “In process” and completion status as “Complete.” The “Cancel” button is highlighted in the top-right corner.


Wrap-Up

Users can View Journals in NCFS by following the steps explained above.
 

Additional Resources

First Published

Last Updated